Data Governance overview

Data Governance is the intentional and systematic overseeing of policies, procedures, structures, roles, and responsibilities related to data security, privacy, integrity, management, access, and utilization. 蘑菇tv acknowledges that institutional data, both structured and unstructured, is a high-value asset, and its appropriate use is pivotal for data-informed decision making to support the overarching mission of the institution.

Our Approach

  • Chaired by the Associate Vice Provost of Data & Strategic Analytics
  • Membership includes:
    • Director of Data Management (ODSA)
    • Assistant Director, Data Analytics and Systems Operations (EMSS)
    • University Registrar
    • Assistant Vice President (HRM)
    • Director of Data Systems & Cross Functional Leadership (ORED)
    • Interim Vice Chancellor for Finance
    • Associate Vice Chancellor for Information Technology Services & Chief Information Officer
    • Vice Provost and Dean of the Pinkie Gordon Lane Graduate School
    • Vice Provost for Academic Programs & Support Services 
    • Vice President for Student Affairs
    • Associate Vice Chancellor for Facility & Property Oversight and Chief Facilities Officer 
  • Creates policies, standards, procedures, structures, roles, and responsibilities for data management and utilization to foster a sophisticated data culture
  • Utilizes two Working Groups for in-depth analysis: Data Management & Integrity and Data Security & Privacy

  • A community of assigned data trustees, functional owners, data stewards, and data custodians who are responsible for their respective data domains/subdomains.

The Office of Data and Strategic Analytics plays a pivotal role in leading and coordinating data governance initiatives, facilitating data-informed decision-making, and promoting data literacy.

Data Governance in Action

Key Accomplishments To Date

July: Creation of the Office of Data and Strategic Analytics (ODSA) 

  • Combination of Institutional Research and cutting-edge strategic analytics for data-informed decision-making. 

October: Creation of TDX Service Requests for ODSA

  • Establishes a streamlined, trackable process for managing all data access requests for the office

November: Establishment of the Data Governance Committee

  • Marks the formal initiation of 蘑菇tv's comprehensive data governance strategy
  • Sets the foundation for improved data management and decision-making processes

December: Acquisition of Data Cookbook

  • Purchased enterprise data dictionary and governance tool
  • Initiated ongoing training sessions for effective utilization

January: Formation of the Data Management & Integrity Working Group

  • Focuses on ensuring data quality, consistency, and reliability across the institution
  • Develops strategies for effective data lifecycle management

March:

Ratification of the Data Governance Charter

  • Approved by the Executive Steering Committee
  • Outlines the principles, policies, and framework for institutional data governance
  • Establishes clear roles, responsibilities, and accountability measures

Integration of Data Systems into Data Cookbook

  • Enhances data visibility and management across the institution
  • Improves data lineage tracking and metadata management

October:

Creation of the Data Security & Privacy Working Group

  • Enhances our commitment to protecting sensitive information
  • Develops and implements robust data security protocols and privacy policies
  • Ensures compliance with relevant data protection regulations

Approval of the Official 蘑菇tv Data Domain and Subdomain Listing

  • Data Governance Committee approves the comprehensive data classification structure
  • Provides a standardized framework for organizing and managing institutional data
  • Approved by the Executive Steering Committee in December

Finalization of API Integration from Data Cookbook to Tableau

  • Enables seamless data flow between Data Cookbook and Tableau
  • Enhances data visualization capabilities with up-to-date metadata
  • Improves data-driven decision-making processes

February: Data Domain and Subdomain Inventory Published Live 

  • Secure, centralized catalog of all university data assets now accessible to authorized users via single sign-on authentication

April: Intro to Data Governance Live Webinar for Data Stewards/Custodians

  • Delivered comprehensive live webinar for Data Stewards/Custodians to establish foundational knowledge & promote unified data practices across campus

June: Distribution of the Master Access Plan (MAP) Survey to data stewards

  • Data stewards will detail all data access methods for culmination into a university-wide Master Access Plan. 

July to December: Compile and Refine Master Access Plan Data

  • ODSA staff mapped every data access method across domains and validated with stewards 鈥� giving 蘑菇tv a complete, accurate picture of who can access what and how.

January: Launched an AI Agent for Data Access Guidance

  • Built an AI assistant trained exclusively on 蘑菇tv's data governance policies and access documentation, giving users instant, accurate answers about how to request or manage access to institutional data systems.

February: Began Controlled Testing of the AI Agent

  • Partnered with data governance working groups and select staff to test the AI agent for accuracy, reliability, and real-world usefulness 鈥� gathering feedback before a broader rollout.

March: Partnered with ITS to Strengthen the AI Platform

  • Worked with ITS to improve how campus AI agents handle step-by-step workflows, using findings from Data Navigator testing to guide the enhancements

September: Expanded the AI Agent Beyond Access Requests

  • Began building a separate capability for general data governance questions

 

Note: This timeline represents key milestones in 蘑菇tv's ongoing commitment to effective and responsible data governance. 

 

Data Governance 蘑菇tv Logo

Data Governance Charter蘑菇tv Data Governance Policy Statements